Associate Director, Annual and Special Gifts, UPHS

Posted on 10/10/2018

University of Pennsylvania

Philadelphia, PA


Penn Medicine is one of the world’s leading academic medical centers, dedicated to the related missions of medical education, biomedical research, and excellence in patient care. Penn Medicine consists of the Raymond and Ruth Perelman School of Medicine at the University of Pennsylvania (founded in 1765 as the nation’s first medical school) and the University of Pennsylvania Health System, which together form a $6.7 billion enterprise.

The Perelman School of Medicine has been ranked among the top five medical schools in the United States for the past 20 years, according to U.S. News & World Report’s survey of research oriented medical schools. The School is consistently among the nation’s top recipients of funding from the National Institutes of Health, with $392 million awarded in the 2016 fiscal year.

The University of Pennsylvania Health System’s patient care facilities include: The Hospital of the University of Pennsylvania and Penn Presbyterian Medical Center which are recognized as one of the nation’s top Honor Roll hospitals by U.S. News & World Report Chester County Hospital; Lancaster General Health; Penn Wissahickon Hospice; and Pennsylvania Hospital, the nation’s first hospital, founded in 1751. Additional affiliated inpatient care facilities and services throughout the Philadelphia region include Good Shepherd Penn Partners, a partnership between Good Shepherd Rehabilitation Network and Penn Medicine.

Penn Medicine is committed to improving lives and health through a variety of community-based programs and activities. In fiscal year 2016, Penn Medicine provided $393 million to benefit our community.

Reporting to the Executive Director of Annual Funds and Special Gifts, will conduct approximately 100 solicitations of patients and friends of the health system’s hospitals and suburban outpatient clinics. The Associate Director will assist with supervision of the gift processing staff that records all donations to the health system’s annual funds.

Assists in planning and coordinating special events, stewardship programs, and donor recognition programs for the health system annual giving program as needed.

Supports the Executive Director in managing outreach and communications with annual leadership giving prospects.

  • Under supervision of the Executive Director will conduct approximately 100 solicitations for mid-level gifts ($1,000 – $25,000) from leadership-level annual giving prospects.
  • With supervision of the Executive Director, plan and manage aspects of annual giving program, including establishing and reviewing broad objectives relative to annual giving, identifying issues and opportunities with the annual giving programs, and communicating annual giving priorities to officials at higher levels.
  • Directly responsible for creative components of the Annual Funds and Special Gifts program including drafting of appeal letters and stewardship materials.
  • Responsible for the maintenance and updates to prospect and donor records within the university database.
  • With Executive Director, participate in development of overall annual giving strategy and plan for the health system; make recommendations and participate in determining policies and procedures, goals and objectives, and implementation of annual giving and other related programs.
  • In conjunction with Executive Director, develop and implement new strategies to improve effectiveness and efficiency of appeals and other programs.
  • Develop an understanding of the educational, research and clinical operations at the University of Pennsylvania Health System and communicate its strategic initiatives in a compelling manner to both internal and external audiences.
  • Supervise the gift processing staff for the accurate input of all donations and the preparation of all regularly scheduled annual giving fundraising reports; performs analysis of activities and offers suggestions to Executive Director for enhancing program performance.
  • Assist in the supervision, direction, and performance evaluation of the Annual Fund’s Development Assistant.


BA/BS degree required; 3-5 years’ experience in development or related field; sound knowledge of annual giving programs and practices; ability to handle multiple projects with strong attention to detail; exceptional writing skills (preferably with demonstrated experience in annual fund writing); strong computer skills – MS Word, Excel and Access; analytic thinker; customer service focused individual with the ability to build working relationships internally, at Penn and UPHS, and externally with donors, vendors and consultants; outgoing personality interested in and capable of cultivating relationships with annual giving prospects and donors. Some travel required, availability some weeknights and weekends, and valid driver’s license required.

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

School/Center Overview

The Development and Alumni Relations organization at the University of Pennsylvania is one of the premier development organizations in the world.

Penn’s Development and Alumni Relations (DAR) team members benefit from an exceptional work environment where professional excellence and individual pride in achievement are grounded in a strong institutional commitment to integrity and collegiality as we strive for collective success. For talented and innovative individuals, a career at the University of Pennsylvania offers the chance to be part of an exceptionally exciting environment at the nation’s first university.

We seek talented individuals who will constitute a community that draws on the strength that comes with a substantive institutional commitment to diversity. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.

Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our employees will be both stimulated and empowered to shape a better world.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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