Annual Giving Project Coordinator

Posted on 09/19/2017

University of Minnesota Foundation

Minneapolis, MN

General Description:

The annual giving project coordinator is a newly-created position on the University of Minnesota Foundation’s annual giving team. This position coordinates integrated, multi-channel marketing efforts for University annual giving programs, like medicine and health, faculty and staff, and student engagement. Responsibilities include all aspects of direct marketing fundraising (creative development, data processing/ lettershop instructions, auditing of vendor reports, vendor management, tracking, and analysis), print production, mailing, e-marketing, incentives, and maintaining knowledge of state regulatory compliance.

Primary Functions for this position:

85% Project Management

  • Serve as project coordinator for the University’s non-degree medicine and health annual giving; collaborate as necessary to execute annual plan (including vendor selection), create and manage timelines, and work within a budget
  • Support student philanthropy initiatives and efforts to engage faculty and staff in annual giving and participating in the University’s comprehensive campaign;
  • Harness database capabilities to generate targeted donor and prospect marketing efforts
  • Manage an integrated process of overlapping, conflicting, and dependent variables while making sure marketing campaigns go out in a timely, cost-effective manner; take the lead on department projects and provide project status to management.
  • Facilitate effective and impactful fundraising strategies through close collaboration; manage expectations and build support
  • Cultivate professional and communicative relationships with vendors and stakeholders, including printers, mail houses, writers, designers, and relevant University colleagues
  • Additional duties related to annual giving team as assigned

15% Analytic and Strategic Thinking

  • Assist Program Manager in analyzing and developing reports and proposals for planning and implementation as needed; present to management/ work group (presentations may be formal or informal depending on the nature of projects)
  • Analyze campaign results and make recommendations
  • Gather relevant market information/ best practices/ trends from other universities, hospitals, and nonprofits, (i.e. target audiences and appropriate messages) for the purpose of informing strategy

Qualifications and Selection Criteria


  • Bachelor’s degree (preferably in marketing, communications, nonprofit management, or other related field) or equivalent experience
  • Project management experience
  • Excellent written and verbal communication skills
  • PC literate


  • Two years of experience in comprehensive direct marketing/marketing communications (from list generation, production, and postal regulations to print and creative)
  • Experience working in a professional office environment; background with nonprofit fundraising and/or higher education administration a plus
  • Exceptional project management skills; ability to multi-task, prioritize, and effectively manage one’s time; highly organized
  • Strong creative/ problem-solving skills and ability to effectively influence and motivate others
  • Ability to assist in developing big picture marketing strategies, while keeping an eye on details
  • Capable of working collaboratively with a team, as well as independently; ability to promote a congenial work environment and interact with various departments and levels of personnel
  • Experience working with marketing databases, donor management software, or CRM (customer relationship management) systems
  • Advanced proficiency with Microsoft Word and Excel applications; experience with Adobe Creative Suite a plus 

American with Disabilities Act (ADA) Requirements:

Office environment including standing and sitting at desk, use of computer, occasional lifting of approximately 10#.

Background Check Requirement:

An offer of employment is contingent upon a satisfactory background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

University of Minnesota Foundation
McNamara Alumni Center
200 Oak Street SE, Suite 500
Minneapolis, MN 55455-2010

The University of Minnesota provides equal access to and opportunity in its programs, facilities and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

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