Assistant/Associate Director, Annual Giving

Posted on 03/14/2019

Hamilton College

Clinton, NY

Job Summary

  • The Associate Director performs three central roles that support achieving the yearly donor and dollar goals of the Hamilton Fund
  • Manages the fund-raising activity of 15 classes comprising 3,000+ alumni
  • manages with individualized attention a portfolio of 300-400 pipeline donors who will be future leadership givers
  • coordinates the work of Hamilton’s fund volunteers — the 100+ “Hamilton Advocates” — who raise gifts from their classmates


Class management

  • Serves as class manager for 15 classes, ensuring a full roster of class volunteers (Gift Chairs and committee members), supporting and motivating their work, and monitoring class performance against donor and dollar goals
  • Recruits and supports additional class volunteers as may be needed to meet class goals
  • For the two classes celebrating a reunion each year, collaborates with the Director, Alumni Relations to align class philanthropy with reunion planning efforts
  • Ensures 100 percent participation in giving from officers and volunteers for all classes managed

Pipeline donor portfolio management

  • Maintains a solicitation and engagement portfolio of 300-400 prospects with demonstrated giving history and having been identified with capacity to make gifts of $500+ annually, with accountability for increased dollar performance
  • Travels 6-8 times each year to cultivate and solicit assigned prospects

Fund volunteer management

  • In collaboration with the Director, Annual Giving, assists with coordinating the work of the Hamilton Fund Advisory Council (HaFAC), including setting up periodic conference calls
  • Coordinates the work of all other non-HaFAC fund-raising volunteers across all classes to integrate their engagement in the strategic and tactical execution of each year’s fund.[LD1] The College looks to these volunteers – called the “Hamilton Advocates” – to rally their classmate networks at key times of the fund year (December and June), and also on the occasion of special donor outreach efforts
  • In coordination with other class managers, implement a comprehensive program of reporting to, communicating with and motivating fund volunteers, including ensuring effective use of the Reeher Class Agent online volunteer tool
  • Implement a system of proper coding of all fund volunteers, ensuring accurate data and listserv lists

Other duties as may be assigned.


  • Bachelor’s degree; master’s desirable
  • Demonstrated direct fund-raising experience, including program management, or comparable experience in a nonprofit or related setting

Knowledge, Skills and Abilities

  • Demonstrated results-orientation and a strategic, problem-solving approach to challenges
  • Ability to work with colleagues effectively
  • Experience developing strategic and tactical program plans
  • Experience devising and managing fund-raising programs
  • Exceptional interpersonal skills
  • Demonstrated ability to make sound decisions
  • Strong oral and written communications skills
  • Strong organizational skills with the ability to multi-task, paying close attention to detail while meeting deadlines
  • High degree of proficiency in Microsoft Office required
  • Capacity to master new software, especially the Reeher platform and the Ellucian Colleague/Advancement database
  • Demonstrated ability to work successfully in a collaborative team environment
  • Ability to work well within a fast-paced, high-volume environment
  • Commitment to personal growth and development is highly desirable
  • Disposition to take initiative and be a self-starter
  • Willingness and ability to travel frequently and to work on evenings and weekends during on-campus alumni events

Application Instructions

Please submit cover letter, resume and contact information for three professional references.  Consideration of candidates will begin immediately and continue until the position is filled.

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